Diversity Dashboard - Privacy Policy

Who we are

Our website address is: https://diversitydashboard.co.uk.

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Who we share your data with

Your information is shared with: 

  • Diversity Dashboard affiliates
  • Employers and Job Seekers (e.g., if a Job Seeker decide to apply for a job); 
  • Third-party service providers who help us with our operations, e.g. for data storage or fraud detection.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

– From Your Account

We collect data from you when you create an account, request information, subscribe for a service, participate in a survey, post a rating or review, post a question or answer, upload or build a resume, complete an Diversity Dashboard Assessment, update your job preferences, upload content, or otherwise actively send us data on our Sites. This may include, but is not limited to, your user name, password, first and last name, email address, telephone number (including mobile phone number), street address, gender, occupation, interests, achievements, career goals, professional certification or license numbers, messages you send to users, your desired work schedule or salary and other job preferences, and any other data included in your account profile or resume, including but not limited to application materials, answers to screener questions submitted to Diversity Dashboard or to Employers through Diversity Dashboard, and answers you give to any questionnaires on our Site or sent to you. All of this information may be associated with your Diversity Dashboard profile.

You may provide your specific location data when you provide it yourself on the Diversity Dashboard Apps (as defined in the Diversity Dashboard Terms of Service Introduction) to help you find more relevant Job Listings. Diversity Dashboard seeks your consent at the time of such provision, and such processing will only be performed where consent is secured. 

If you create an Diversity Dashboard account, Diversity Dashboard may also create and assign to your device an identifier that is similar to an account number. We may collect the name you have associated with your device, device type, telephone number, country, and any other information you choose to provide, such as user name, email address, or zip code. For example, while using a mobile device to access Diversity Dashboard, Diversity Dashboard may provide a Job Seeker with relevant Job Listings that are located within the same zip code as where this activity is taking place.

– Through Your Activity on the Sites

In addition, as part of the standard and necessary operation of the Sites, Diversity Dashboard may collect, analyze, process, store, and record in real-time and analyze any and all of your activity on, interaction with, and communications on or through the Sites, including, but not limited to, by collecting, analyzing, processing, storing, and recording the areas of the Sites you visit (such as specific URLs), whether and where you click, scroll, hover-over, mouseover, or otherwise interact with or communicate with or through our Sites, and when and for how long each such activity occurred. This also may include Diversity Dashboard collecting, analyzing, processing, storing, and recording information from and about your computer or mobile device and your actions taken on the Sites, including, but not limited to, your resume, your searches, the titles of jobs you search, click on or apply to, where those jobs are located, your salary interest or experience, the general salary range or experience level of the jobs you view (where indicated), the Job Listings you apply to, the date, time and type of your activity on the Sites such as how often you update your resume or look for jobs, session activity, browser type, operating system, type of device, mobile device advertising identifier, MAC address, IP address, and any of your other behavior or actions on, interaction with, or communications with or through the Sites. The Site cannot work as Diversity Dashboard intends it to work unless Diversity Dashboard undertakes such activities. If you do not want your actions to be collected, processed, analyzed, or recorded this way, do not use the Site.

For Employers, this may also include actions taken with regard to a Job Listing or to Job Seeker’s resume or application, such as pausing or closing a Job Listing, opening, viewing or responding to a resume or application, or making a decision with regard to a resume, application or Job Listing.

– Through Your Activity on Diversity Dashboard Hire

Employers may be contacted to take advantage of our Diversity Dashboard Hire service, in which case you may provide Diversity Dashboard with additional information about hiring needs. This allows Diversity Dashboard to determine whether or not our Hire product is suitable for an Employer’s needs. When Job Seekers apply for a job recommended to them by Diversity Dashboard Hire, Diversity Dashboard facilitates certain aspects of the recruitment process including, for example, negotiations between the Job Seeker and the Employer, as applicable. As such, we collect and process any information submitted to Diversity Dashboard through this process, including but not limited to any queries a Job Seeker may have about the job or interview, information about progression through the recruitment process and information relating to salary.

– When Using Automated Phone Screening

If you use any automated phone screening product, Diversity Dashboard will record and store your answers to an Employer’s screening questions and will forward your answers to the Employer. Where you wish to use such a product, you will agree in advance to Diversity Dashboard listening to and analyzing the recording in accordance with this Privacy Policy.

– When Providing Employer Information

If you are an Employer, we may request that you provide certain information in order to verify your account. This information may include, but may not be limited to, your Federal Employer Identification Number (EIN), Business Registration information, or a utility bill, the name and email address of an Employer representative. This information will be used for internal purposes only, subject to any request by law enforcement or a court order.

 When Using Chargeable Services

In connection with chargeable services, we will also collect payment information (e.g., the last four digits of credit, debit, or other payment card numbers and related verification information). Please note that Diversity Dashboard only has access to the last four digits of credit, debit, or other payment card numbers, and does not store full card numbers or related card security codes.

Information Collected When You Apply for Jobs or Access Diversity Dashboard from Some Third-Party Websites

– When You Log In or Use Diversity Dashboard from Some Third-Party Sites

You may also create an account or log in to your Diversity Dashboard account using third-party websites including, but not limited to, Facebook or Google. If you do not already have an Diversity Dashboard account but log in to Diversity Dashboard using your Facebook or Google account, this creates an Diversity Dashboard account using the same email address used in your Facebook or Google account. If you agree to provide this information to Diversity Dashboard, Facebook or Google will authenticate you and redirect you to Diversity Dashboard. Please note, when you log in to Diversity Dashboard using your Facebook or Google account, Facebook or Google will cookie you in order to authenticate you as a Facebook or Google user.

By accessing Diversity Dashboard through your Facebook or Google account, you understand that Facebook or Google will share certain data detailed in the above paragraph for the purposes of authentication to permit you to access Diversity Dashboard in a secure manner. You may stop this at any point from your Facebook or Google account. This information will be considered Diversity Dashboard account information for purposes of your use of Diversity Dashboard.

You have the ability to disable the connection between your Facebook or Google account and your Diversity Dashboard account at any time by accessing your privacy settings on your Facebook or Google account. Facebook or Google may also ask for your permission to share certain other details with Diversity Dashboard, including but not limited to your name, profile picture, public profile information, and email address. Once you give this permission, the requested information will be shared with Diversity Dashboard. This information will be used to provide services to you, including populating your Diversity Dashboard profile on Diversity Dashboard. The shared information will remain associated with your Diversity Dashboard profile until you modify or delete it.


– Diversity Dashboard for Chrome and Our Mobile Software

Diversity Dashboard may also collect information about third-party websites you visit through our mobile software or while using Diversity Dashboard for Chrome. This could include information about Job Listings, notes or application statuses that you submit, save, or update, or data regarding how you engage with websites or other actions you take on such websites, including URLs of websites you visit. We may also suggest information from your Diversity Dashboard profile to include in applications you submit on third-party sites and see whether you make changes to these suggestions but not the changes themselves. We do this in order to allow a Job Seeker to keep a record of particular Job Listings of interest, to detect a job application on a third-party site to give a Job Seeker the option to auto-fill parts of the form using Diversity Dashboard Resume, or to confirm an application. Diversity Dashboard for Chrome also allows Diversity Dashboard to learn about what types of jobs and Diversity Dashboard product features are of interest to you, so that we can provide you with improved Job Listing searches, Job Listing recommendations and product features. 

– When You Apply to Jobs on Some Third-Party Websites

When you apply for a job on certain third-party Websites, Diversity Dashboard may also receive information about the status of your job application and the decisions taken by the Employer such as whether the application reached the interview stage and whether a job offer was accepted or rejected. This information helps Diversity Dashboard further understand the effectiveness of our Sites and its features.

– Diversity Dashboard IQ

Diversity Dashboard provides a programmatic campaign optimizer tool which helps Employers manage, track and optimize the performance of their advertising across a multitude of job advertising sites and platforms in real-time (“Diversity Dashboard”). When you click on a Job Listing powered by Diversity Dashboard, and when you start and complete a job application generated by Diversity Dashboard on an Employer’s website or a website operated by an Employer’s applicant tracking system, Diversity Dashboard may collect certain information about you and any actions taken by you during your visit using automated means, such as cookies and web beacons. The information collected includes, for example, information about your device, Job Listings viewed/clicked, job applications started and completed, referring URLs and dates and times of site visits.

Additional information

How we protect your data

We adhere to the principles relating to Processing of Personal Data set out in the GDPR which require Personal Data to be:

(a) Processed lawfully, fairly and in a transparent manner (Lawfulness, Fairness and Transparency).

(b) Collected only for specified, explicit and legitimate purposes (Purpose Limitation).

(c) Adequate, relevant and limited to what is necessary in relation to the purposes for which it is Processed (Data Minimisation).

(d) Accurate and where necessary kept up to date (Accuracy).

(e) Not kept in a form which permits identification of Data Subjects for longer than is necessary for the purposes for which the data is Processed (Storage Limitation).

(f) Processed in a manner that ensures its security using appropriate technical and organisational measures to protect against unauthorised or unlawful Processing and against accidental loss, destruction or damage (Security, Integrity and Confidentiality).

(g) Not transferred to another country without appropriate safeguards being in place (Transfer Limitation).

(h) Made available to Data Subjects and Data Subjects allowed to exercise certain rights in relation to their Personal Data (Data Subject’s Rights and Requests).

We are responsible for and must be able to demonstrate compliance with the data protection principles listed above (Accountability).

What data breach procedures we have in place

(a) appointing a suitably qualified DPO (where necessary) and an executive accountable for data privacy;

(b) implementing Privacy by Design when Processing Personal Data and completing DPIAs where Processing presents a high risk to rights and freedoms of Data Subjects;

(c) integrating data protection into internal documents including this Privacy Standard, Related Policies, Privacy Guidelines, Privacy Notices or Fair Processing Notices;

(d) regularly training Company Personnel on the GDPR, this Privacy Standard, Related Policies and Privacy Guidelines and data protection matters including, for example, Data Subject’s rights, Consent, legal basis, DPIA and Personal Data Breaches. The Company must maintain a record of training attendance by Company Personnel; and

(e) regularly testing the privacy measures implemented and conducting periodic reviews and audits to assess compliance, including using results of testing to demonstrate compliance improvement effort.

What third parties we receive data from

The Sites may make available links to other third-party websites. When you click on such links, you may leave our Sites. Your web browser may also disclose to the third-party website the URL of the Sites page you clicked from, and this URL may include search terms and filters you used on the Sites. The Sites may also make available Company Pages, which may contain information provided by third-party Employers.


What automated decision making and/or profiling we do with user data

Generally, ADM is prohibited when a decision has a legal or similar significant effect on an individual unless:

(a) a Data Subject has Explicitly Consented;

(b) the Processing is authorised by law; or

(c) the Processing is necessary for the performance of or entering into a contract.

If certain types of Sensitive Data are being processed, then grounds (b) or (c) will not be allowed but such Sensitive Data can be Processed where it is necessary (unless less intrusive means can be used) for substantial public interest like fraud prevention.

If a decision is to be based solely on Automated Processing (including profiling), then Data Subjects must be informed when you first communicate with them of their right to object. This right must be explicitly brought to their attention and presented clearly and separately from other information. Further, suitable measures must be put in place to safeguard the Data Subject’s rights and freedoms and legitimate interests.

We must also inform the Data Subject of the logic involved in the decision making or profiling, the significance and envisaged consequences and give the Data Subject the right to request human intervention, express their point of view or challenge the decision.

A DPIA must be carried out before any Automated Processing (including profiling) or ADM activities are undertaken.

Industry regulatory disclosure requirements

Diversity Dashboard has implemented and follows industry standard measures to protect against unauthorized access to and unlawful interception or processing of Personal Data. However, no internet site can fully eliminate all security risks.