Personal Assistant

Full Time
  • Post Date: November 27, 2019
  • Apply Before: December 11, 2019
Job Description

About Us

The Natural History Museum (NHM) is a world-class visitor attraction, leading science research centre and commercial event space. We use our unique collections and unrivalled expertise to tackle the biggest challenges facing the world today. We care for more than 80 million specimens, both in our London and Tring museums, spanning billions of years and welcome more than five million visitors annually.

We are at a pivotal moment in our history as we will soon launch a new strategy setting out our role as the natural world faces increasing threats. Building on our world-leading collection, global reputation for science and as one of the world’s leading visitor attractions, the NHM has ambitious plans leading up to the 150 anniversary of the opening of the Waterhouse Building in 2031, making this a truly exciting time to be part of the NHM team.

About the role

You will provide professional administrative and logistical support to the Head of Corporate Partnerships and Head of Philanthropy, ensuring their time is managed efficiently and effective output is generated from both teams.

The main administrative responsibilities will include complex diary management and prioritisation; co-ordinating meetings and documents; taking minutes for team meetings and key project meetings; managing enquiries, emails and requests; meeting and greeting guests; reconciling expenses and department financial admin; organising travel; preparing draft correspondence and producing briefing papers, reports and presentations.

You will also lead administrative and office management for the Corporate Partnerships and Philanthropy teams; devising and maintain office systems and space, maintaining budgetary discipline, as well as internal systems and policies management.

About you

The role requires excellent organisational, time management and communications skills to proactively deal with conflicting demands and manage numerous different relationships with the appropriate degree of confidentiality and sensitivity. Significant experience working with a senior manager and the ability to build good working relationships at all levels, both internally and externally, will be essential. Experience working in a relevant environment e.g. fundraising/visitor attraction/cultural institution would be advantageous.

Contract: Fixed Term Contract: 7 months
Closing date: 9am on Wednesday 11 December 2019
Interviews expected: 18 or 19 December 2019

How to apply

To apply, please visit https://careers.nhm.ac.uk/ and upload your CV with a covering letter, which clearly outlines how you meet our person specification.